Management Jobs Meaning

Operator Sr. Operator Jr. Technician Technician / Jr. Specialist Sr. Technician / Specialist Sr. Specialist Jr. Analyst Analyst Sr. Analyst Expert Sr. Expert Principial Expert Supervisor Team Manager Manager Sr. Manager Director 16 15 14 13 12 11 10 09 08 07 06 05 04 03 02 01 Un-/Semi-Skill-Labour Middle-Skill-Labour High-Skill-Labour / Professionals Manager When structuring and defining job titles, both market and company-specific requirements should be considered. Ideally, a job title will follow the following structure:

Rank + Title + Area of Expertise.
Example: Senior + Specialist + Finance

Alternatively, the job name should include a job title:

Senior + Accountant

If the company-specific job title structure is developed based on an organizational analysis and job evaluation, create consistent terms and classifications for all divisions and business units. In this example, jobs for unskilled or semi-skilled workers are called “Operator” or “Senior Operator” depending on the classification. Management positions with a gradar value of 12 or 13 are called “Manager.” These titles are supplemented in each case by designations for the respective area of work – for example, “Operator Logistics,” “Operator Production,” and “Manager Accounting” or “Manager HR Administration.” Leadership or Management Career Management Career CEO CxO Executive Vice President Vice President Director Team Leader Managing Director Extended Board Member Team Manager President The job titles of the management path are a reflection of the corporate culture. They can serve both as a status symbol and as a purely functional designation. Ideally, a manager focuses on disciplinary and organizational leadership of employees and corporate units. The specialist, in turn, contributes mainly through the application and development of specific technical / professional skills. In day-to-day business, however, managers often perform different technical / content-related tasks themselves as specialists or experts. This mixing of tasks can, under certain circumstances, complicate the actual management process. One example of this is the title “Director”: In British companies, it is traditionally reserved exclusively for board members, whereas in U.S. companies it is used virtually across the board for a wide range of functions. Engineering Career Path Engineering Career Fellow Distinguished Engineer Senior Technical Expert Senior Engineer Engineer Junior Engineer Senior Architect Architect Trainee positions for engineers tend to follow a natural career path leading from entry to mid to senior level. Jobs at the highest hierarchical level are usually created based on expertise, business need, or functional responsibility. Technical / Production Career Path Technical / Production Career Supervisor Technician Craftsman Worker Apprentice Foreman Master Craftsman Tradesman Operator Operative This pathway consists primarily of skilled/technical occupations such as carpenter, electrician, locksmith, mason, mechanic, mechatronics technician, metal worker, plumber, welder, etc. Specialist Career Path Specialist Career Principal Senior Expert Senior Specialist Junior Specialist Head of Trainee The Specialist/Technical Expert career path usually has two layers. The base is the result of an organically developing career from entry to mid to senior level. However, the upper tier can only be reached through exceptional expertise, specific business needs or functional responsibilities. Consulting Career Path Consulting Career Partner Associate Partner Managing Consultant Senior Consultant Consultant Associate Consultant Business Analyst Senior Manager Manager Consulting companies usually work with very clearly defined career stages and career paths, where the respective title levels are closely linked to professional competencies, roles in a project and hourly rates. Support Career Path Support Career Lead Clerk Senior Clerk Clerk Junior Clerk Apprentice Lead Administrator Senior Administrator Administrator Junior Administrator Lead Advisor Senior Advisor Advisor Junior Advisor Support career path positions are most often filled by semi-skilled or formally trained / skilled professionals. For simple support, commercial jobs, a high school diploma and some work experience are often sufficient, while accountants or administrators typically need to have relevant vocational training or a comparable degree. Project Management Career Path Project Management Career Senior Project Director Project Manager Project Coordinator Project Assistant Senior Project Leader Project Leader Project managers plan, develop, monitor and control projects and implement them. They are responsible for everything from managing staff to structuring and scheduling. There are different job titles in project management depending on the basic responsibility or project size. Sales Career Path Sales Career VP of Sales Director Sales Manager Sales Representative Sales Trainee Key Account Manager Sales Person Sales Coordinator Account Executive Sales Consultant Job titles in sales can be awarded based on level of responsibility, revenue, customer base, or product. Typically, geographic responsibilities are described using attributes such as “District”, “Region”, “National” or “International”. Want to know more? Register now for our free trial and test gradar for free! Associate, Senior Manager, CEO – the job ads on Experteer and job portals are teeming with English titles and job titles. Confusing at first glance – but once you understand the basic hierarchies of English-language business titles, the supposed word chaos is easy to decipher. Who is where in the corporate hierarchy? English job titles and titles often make it difficult to guess. An associate is hierarchically positioned below the management level. Comparable German job titles are Fachkraft or Spezialist. For example, the job title “Associate Consultant” refers to a regular consultant position, for example within a project team. In contrast, the title of senior associate describes a position that is also below the management level, but has a higher level of responsibility than the regular associate. Thus, a “Senior Associate Consultant” usually has more professional experience than an “Associate Consultant” and reports to the responsible management – in our example, he could be responsible for the entire project team. Analogously, in German, the position of Project Manager or Senior Specialist can be compared to that of Senior Associate. In most cases, the “Senior” level is introduced when the company structure requires additional subdivisions within the Associate levels.

Manager & Senior Manager

The Manager level is the next highest career level in English job titles after Associates. A manager is usually responsible for a large number of employees, usually in the form of a department – the comparable German job title would therefore be head of department. He or she defines areas of responsibility and work content, monitors compliance with them, and intervenes to correct them if necessary. In contrast to the associate, the manager must supervise a larger field of activities, tasks and employees. For example, a “Manager Customer Marketing” is responsible for marketing activities in the B2C area. In this specific example, his superior would be the “Senior Manager Marketing” – who would supervise all marketing activities, not just the B2C area. In German, similar positions are referred to as Bereichsleiter. As with associates, the senior level here indicates that there is a need for an additional organizational level in the management area.

Head of

The term head of – as the German translation “Kopf” already suggests – refers to the head of a department. For the sake of simplicity, let’s stay with our marketing example right away: In contrast to the “Manager Customer Marketing”, who in our case has organizational responsibility for B2C marketing activities, the “Head of Marketing” is the head of a company’s entire marketing department – he also has personnel and budget responsibility, which in turn distinguishes him from the position of “Senior Marketing Manager”, who is clearly positioned below him in the hierarchy.

Director & Senior Director

In English job titles, the position Director is positioned as a senior position above the management level. This means that a “Director Sales”, for example, has control over the entire sales department and all managers report to him. The senior position of a “Head of Sales” would also be subordinate to such a “Director Sales” if both career levels are available in the company – which, however, is not always the case. If senior positions exist in the respective company hierarchies, the same hierarchical categorization applies as at the other levels: A “Senior Director Sales” would be the superior of a “Director Sales”.

Vice President & Senior Vice President

At the next level, English job titles include the Vice President, often referred to simply as VP. Even though the title suggests this: This is not the vice president of the company. Rather, this job title is found among heads of departments – job ads therefore often refer to the head of a business unit. A job title at this level could be “VP Sales,” to stay with our previous example. This would be superior to the “Director Sales” and would have to report directly to the management, to which we will turn in the following – but not without forgetting the Senior VP: Again, the “Senior” in the title indicates a higher career level.

The “C-Suite” – from CEO to COO

The so-called “C-Suite” takes its name from the first letter of the job titles – the “C”, which in this case stands for “Chief”. Probably best known in this context is the CEO – the Chief Executive Officer – who holds the highest position in the company, corresponding to the German Geschäftsführer. All other “chiefs” report to the CEO. These include, for example, the CFO – Chief Financial Officer, who is primarily responsible for the financial area – and the COO – Chief Operating Officer, who is responsible for the day-to-day business. Depending on the corporate structure, there can theoretically be a separate “chief” for each area, for example the CMO in marketing or the CIO, who as Chief Information Officer is responsible for the strategic and operational management of information technology. One final note: The corporate structure presented here with all its individual levels is an ideal image and does not necessarily have to be found in every company. It is not uncommon for the senior levels to be missing, and other hierarchy levels are often omitted as well. This means that there does not necessarily have to be a “Head of Sales”, a “Director Sales” and a “VP Sales” in the same company.

Tasks | Career prospects | Salary | Current jobs

The job as Office Manager is

adequately paid
extremely varied
associated with responsibility
a profession with good prospects
in great demand in many industries and companies

Tasks as Office Manager

Representing the management
conduct personnel interviews
Organize training and further education
Project management & event organization
and many more activities

Annual salary: 36.000 € – 40.000 €

Depending on

Company sector
Company size
Experience & qualifications
Assigned area of responsibility
Responsibility for the company

Are you looking for a profession that suits you and have stumbled across the term “Office Manager” among others? Now you want to know what this profession is, what you do in this profession and whether this profession would be the right choice for you? Then you have come to the right place. We will inform you about the different occupational areas as an office manager, give you an outlook on the later activities and, of course, present you with suitable job offers in this field. Table of contents

1 Frequently asked questions
2 Job offers as an office manager
3 Office Manager: Definition
4 Office Manager: Tasks
5 Office Manager: Requirements
6 Your skills
7 Current vacancies & jobs
8 Office Manager: Industries & Sectors
9 Office Manager: Salary
10 Career prospects & promotion opportunities
11 Office Manager Jobs

Frequently asked questions

What is an Office Manager?	An Office Manager coordinates all office work and is the direct interface between management and the workforce. In addition, the Office Manager may represent management and be responsible for many sub-areas within a company.
What does an Office Manager do?	Organizing office work and operational procedures, personnel planning and staff appraisals, organizing training and continuing education, conducting negotiations and talks, managing projects, market analyses and conflict management within the company. The activities may vary.
How do I become an office manager?	The profession of office manager can be achieved through further training. For this, a previous training in the commercial area of the hotel industry is helpful.
What does an office manager earn?	As an office manager, you earn between 36,000 and 40,000 euros gross per year.

What is an office manager? An office manager is a central employee in the office area who serves as an interface between the management and the employees and can take on various management tasks in a company. The powers and activities of the office manager often depend on the size of the company and its internal structure.

Vacancies as Office Manager

Office Manager: Definition

As an office manager, you are the right hand of the management and practically a control center within the company. You are the link between staff and management and are responsible for many areas of work within the company. The focus of your work as an office manager is actually on management tasks. Among other things, you take care of correspondence, appointment management and telephone calls, or delegate these to the responsible office staff. The work an office manager takes on depends not least on the size and structure of the company. Among other things, an office manager can represent the management, organize the office and its internal processes, motivate employees, assist in staff appraisals, organize training and further education and many other tasks. Due to his position, an office manager has insights into almost all areas of a company and is a real expert.

Office Manager: Tasks

As an office manager, you have to be able to take on a wide variety of tasks. The scope of tasks and also the amount of responsibility in this position depends largely on the company and the company structure. While some Office Managers only have a small area of responsibility in their job and can therefore work in a very specialized manner, some others in this position are endowed with a considerable amount of power and decision-making authority. Basically, the office manager is the direct link between the management and the staff and is involved in almost all work areas of the company.

Expertise

Responsibility

Initiative

Thus, both organizational skills and management skills play an important role in success as an office manager. The better the tasks are completed and the more competent the office manager is in his or her job, the more responsibility he or she is usually given. With sufficient work experience, an office manager can easily keep the entire operation running and pull all the strings. He or she sits in on employee meetings, is responsible for internal conflict management, and organizes continuing education and training for employees. In addition, events, trade fairs and presentations are also organized by the office manager. As a rule, the office manager is now only very rarely involved in direct office work, but delegates this to the relevant employees. He keeps an eye on the big picture and thus ensures perfect processes and clear and unambiguous communication in his work area.

Office Manager: Requirements

As an office manager, you have to work in a very structured way, as you often have to work under pressure. Organization is very important here. You should also enjoy communicating with people and be interested in commercial matters. You should also be able to speak several languages. In addition to pure interest, professional qualifications also play an important role. You should place particular emphasis on the following aspects if you want to get one step closer to your dream job as an office manager.

Experience in project management, finance and secretarial work
Commercial training
At least a good command of English

Experience

Marketing

Foreign languages

Your skills

Creativity Communication Independence

Office Manager: Training & Studies

There is no official way to complete an initial training or study for this profession. It is an advanced training and further education to become an office manager, which has to be passed in front of the respective IHK. In order to qualify for such a further education and to be successful in the profession of an office manager later on, basic knowledge of business administration is one of the absolute requirements. As a rule, a completed commercial apprenticeship or corresponding work experience in these professions is required. You can also train to become an office manager if you have completed an apprenticeship in the hotel industry or in secretarial work. If you have a degree in economics or business administration, you can also work as an office manager. In this case, however, further training is not necessary, as you already have the necessary specialist knowledge through your studies.

Current vacancies & jobs

Office Manager: Entry

There are usually three ways to enter a particular line of work: Since the office manager profession is not an apprenticeship, there is usually no need to start as a complete beginner. Normally, you will have already completed an apprenticeship before starting as an office manager and may have already worked in your industry. Due to the diverse requirements for office managers, companies are increasingly looking for employees with professional experience. However, with the right training or a suitable degree, you also have a chance as a career changer in this job. As an office manager, a lot depends on your personality and the strategies you use to successfully manage your job. If you want to increase your chances on the market, you should have the following knowledge and experience as an office manager:

International experience
Management
Project management
Marketing
Finance and controlling
Employee management

Helpful soft skills as an office manager

Even though technical knowledge and experience are important as an office manager, it is above all the soft skills, which distinguish good office managers. Due to the frequent contact with customers, employees and managers, good communication skills and a certain assertiveness, for example, are particularly important. Furthermore, as an office manager you should have the following soft skills:

Intercultural competence
Ability to work under pressure and withstand stress
Organizational skills
Assertiveness

Empathy
Entrepreneurial thinking
Good analytical skills
Confident knowledge of English or other foreign languages

Office Manager: Industries & Sectors

As an office manager, you are not limited to a specific industry, but can work in virtually any company throughout Germany and internationally. The job description can change depending on the industry. Since office management is usually where all the threads of a company come together and where all the information is bundled, you will gain a comprehensive insight into the company. In general, the office manager’s area of responsibility is often severely limited in small companies, as the management is often unwilling to hand over power and responsibility. But from a medium company size upwards, an office manager can take on considerable responsibility in a company and make or help to influence many important decisions on a daily basis. So, if possible, the industry should suit you and your interests so that the training period is as short as possible. The great flexibility in terms of industries and areas of activity makes the job as an office manager extremely flexible. If you are not tied to a specific location, you can quickly find a job as an office manager almost anywhere in Germany. Mechanical engineering Pharmaceutical industry

Office Manager: Salary

The salary as an office manager is quite good and more than adequate for the amount of responsibility. Basically, several factors play an important role in the calculation of the salary. One is the geographical location of the company. The size of the company must also be taken into account. Small companies often pay less than large companies, but this is also due to the lack of work responsibility and the lower workload. On average, your salary as an office manager will be between 36,000 and 40,000 euros per year gross. However, there are still some possibilities upwards. With increasing professional experience, you can also achieve significantly higher payments in salary negotiations, if the situation of the company allows it. In addition, further qualifications can also make themselves felt in monetary terms. As a result, you can earn significantly more money as an office manager over time, so that the pay corresponds to the workload. Professional experience plays an enormously important role in determining the salary to be expected as an office manager. After all, great success in this line of work can only be achieved with experience. Accordingly, experienced office managers are in high demand on the market.

Career prospects & promotion opportunities

Further training Further training plays an important role for office managers. This is because, ideally, an office manager should keep up with business and commercial developments, among other things, and have up-to-date knowledge. Since the office manager also has a lot to do with employees and managers, human skills also play an important role. When it comes to continuing education, many office managers opt primarily for training in the areas of personnel management and conflict management in order to be able to handle this difficult part of the job more easily and effectively. Many office managers also consider project management to be a core area of their work. Accordingly, further training courses in the area of project management are frequently booked. Basically, an office manager should be prepared to take part in continuing education and training and should constantly strive to improve his or her own performance and skills. This is the only way for the office manager to keep up with the latest developments in his diverse fields of activity and to use them for the benefit of the company. However, there is no dedicated continuing education program for the office manager profession that can be taken advantage of. As a rule, it is always specialized training or specialized further training in one aspect of the work. Depending on the company, the focus can, of course, vary significantly. Promotion opportunities & career prospects Advancement opportunities for office managers are rather rare. However, there is the possibility, for example, to specialize in certain areas of one’s own work and then to switch to this area. For example, many office managers later switch to the area of HR management and personnel leadership. In addition, it is often the case that office managers take on more and more responsibility in a company over time and with increasing experience. Thus, advancement happens slowly and continuously. Often, the various areas of work converge at an office manager, so that he or she can not only influence many small areas in the company, but can even influence the strategic direction of a company. Office managers who have been with the company for a particularly long time are also more likely to be promoted to upper management if they have the right qualifications, where the office manager’s knowledge of day-to-day work and specialist skills are highly valued.

Office Manager Jobs

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